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Document Legalisation & Apostille Services

Foreign documents used in Kenya — and Kenyan documents used abroad — must meet specific authentication requirements. Greentod manages the full legalisation process so your documents are accepted without delay.
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Why Document Legalisation Matters

Presenting a foreign document in Kenya — or a Kenyan document in another country — without the correct authentication is one of the most common causes of application delays for expatriates. Whether it’s a marriage certificate needed for a Dependant’s Pass, a degree certificate for employment, or a police clearance for a permit, each document must follow a specific legalisation pathway to be accepted by Kenyan authorities, foreign embassies, or private institutions.
Greentod manages the full process — notarisation, apostille, embassy legalisation, and certified translation — so your documents are compliant, correctly authenticated, and delivered on time.

Apostille vs. Embassy Legalisation

Apostille

A standardised certificate issued under the Hague Convention that authenticates a document for use in another Hague member country. Kenya is a Hague Convention member. Apostilles are issued by a designated authority in the document's country of origin.

For Hague member countries

Embassy legalisation

For countries not party to the Hague Convention, documents must be authenticated by the issuing country's embassy or high commission. This is often required in addition to notarisation by a local commissioner.

For non-Hague countries
Not sure which applies to your documents? We assess your situation and advise on the correct pathway at no charge.

what we handle

Notarisation

Attestation of documents by a Kenyan Commissioner for Oaths or Notary Public — required as a first step before apostille or embassy legalisation in many cases.

Apostille coordination

We coordinate apostille certification of Kenyan documents through the relevant Kenyan authority (Ministry of Foreign Affairs), and advise on obtaining apostilles on foreign documents from their country of origin.

Embassy authentication

Liaising with embassies and high commissions in Nairobi or abroad for document authentication where apostille is insufficient or unavailable.

Certified translation

Documents in languages other than English require certified translation for use in Kenya. We coordinate certified translations from French, Arabic, Chinese, German, and other major languages.

Police clearance certificates

Obtaining Kenyan police clearance certificates for permit applications and employment, and advising on how to obtain foreign police clearance for immigration purposes.

Academic credential verification

Coordination of degree and diploma verification through the Kenya National Qualifications Authority (KNQA) for foreign nationals in professional employment.

Documents We Commonly Process

Document Type Common Use in Kenya Typical Pathway
Marriage certificate
Dependant’s Pass application
Apostille or embassy auth + certified copy
Birth certificate
Child’s Dependant’s Pass
Apostille or notarised certified copy
Degree / diploma
Work permit, employer requirement
Notarisation + KNQA verification
Police clearance certificate
Work permit, residency application
Issued by home country police + apostille
Power of attorney
Property transactions, legal representation
Notarisation + apostille
Company documents
Class G permit, business registration
Notarisation + apostille or embassy auth
Medical records
Health insurance, medical employment
Certified translation + notarisation

Our Process

1

Document assessment

You share your document(s) and tell us where they'll be used. We identify the correct legalisation pathway and advise on timelines and costs.
 
2

Document submission

You provide originals or certified copies as required. We handle all submissions to the relevant authorities — Commissioner for Oaths, Ministry of Foreign Affairs, embassy, or translation agency.
 
3

Processing & tracking

We monitor progress at each stage and keep you updated. Where expedited processing is available, we advise on options.
4

Delivery

Completed documents are returned to you directly or couriered to the institution requiring them. Secure document handling throughout.

Important: start early

Document legalisation timelines vary significantly — from a few days for straightforward notarisation to several weeks for embassy authentication or foreign apostilles. If your permit application or employment start date has a fixed deadline, contact us as early as possible.

Need a document legalised or authenticated?

Tell us what you have and where it needs to go — we’ll advise on the correct pathway within 24 hours.
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